Receptionist & Administrative Assistant

Job description

Details of the role:

• Receptionist/Administrative Assistant
• 37.5 hours per week
• Monday to Friday 8.45am to 5.15pm (ability to be flexible if there is an internal event planned)
• Salary to be discussed at interview
• Reporting to the HR Director

Desirable criteria:

• Previous customer service/ client experience
• Exceptional communication skills (telephone, email and face to face basis)
• Previous experience of working with a switchboard
• Good knowledge of systems and Microsoft office applications
• Is willing to work on a variety of tasks and flexible in their approach to work
• Ability to organise and multi-task
• Ability to work on own initiative
• Professional and well presented

Job Duties include (non-exhaustive list):

• Provide administrative support
• Answer telephone calls, retrieve and forward messages
• Greet and direct visitors upon arrival and departure
• Daily hand delivery duties
• Maintain meeting rooms diary and
• manage room bookings
• Organised catering for internal meetings, seminars and training
• Make refreshments for internal meetings, seminars and training
• Setting up and clearing conference rooms (for all client meetings, internal and external events)
• Update telephone directories and employee contact information for call lists
• Deal with all incoming and outgoing post
• Communicate all hand- deliveries to the person they are intended for
• Order supplies for the office to ensure smooth running of meetings rooms
• Document swearing duties – writing receipts, giving change, updating and maintaining the rota
• Organising the reception rota for lunch and annual leave cover
• Checking emails and faxes and responding to all queries from employees and clients
• Keep a daily log of employees who are out of office, on annual leave or at court
• Fire safety roll call at meeting point
• Liaise with facilities on any maintenance issues for meeting rooms, downstairs kitchen or reception areas
• Keep a log for the accounts manager on any catering orders
• Take card payments for clients
• Other general administrative duties

To Apply:

If you are interested in this role, please forward your CV to Joanne Graham, HR Assistant at Cleaver Fulton Rankin, via email to j.graham@cfrlaw.co.uk.

Closing Date: 

Application deadline: 1 December 2023

Job Types: Full-time, permanent

Schedule:

• Monday to Friday